24/7 Lead Qualifier
Answers website chats about no-cool and no-heat emergencies at 2am, identifies the serious buyers, and books the estimate directly in your calendar.
AI Agents for HVAC companies
AI agents that run the office for HVAC companies
AI agents handle the office work an HVAC company never has time for: qualifying website leads and booking estimates around the clock, keeping the books current every day, matching supplier invoices against purchase orders, and posting seasonal marketing content. Revenaite builds, deploys, and manages the agent team for you on secure Google Cloud infrastructure.
24/7 website lead capture Works with QuickBooks Private deployment available
24/7
Lead capture - nights, weekends, and heat waves
21
Specialized agents in the catalog
7
Agent categories to build your team from
100%
Of agent actions logged and audit-ready
Meet the Agents
What AI agents do for HVAC companies
Every agent below comes from Revenaite's seven-category catalog, configured in a free consultation around the workflows HVAC companies actually run.
Social Media Manager
Researches seasonal trends, creates branded posts about tune-up specials and maintenance plans, and publishes on your behalf so you stay visible through shoulder season.
Smart Ad Manager
Watches your service-area ad performance in real time and shifts budget to whichever ads are working best - cooling offers in June, heating in December.
Auto Bookkeeping
Connects to your bank, sorts fuel, parts, and equipment expenses into categories in real time, and flags anything unusual before it becomes a month-end mystery.
Smart Invoice Flow
Reads supplier invoices for compressors, coils, and parts, checks them against your orders, and prepares payment approvals for your review.
Regulatory Monitor
Tracks changes in the regulations that touch HVAC work - refrigerant rules, contractor licensing requirements - and alerts your team before deadlines hit.
Inventory Tracker
Monitors parts and equipment stock levels in real time and finds backup suppliers fast when your usual distributor falls behind.
Competitor Intelligence Agent
Continuously monitors other HVAC companies in your market - pricing, offers, and messaging - and alerts you the moment something changes.
How It Works
From free consultation to always-on agents
We scope your workflows together, build and connect your agents, and keep improving them over time.
- discovery_call.log
We learn your business
A free consultation maps how your office actually runs - where leads come in, how estimates go out, who does the books - and finds the biggest time-savers.
- agent_team.config
We design your agent team
We match agents from the catalog to your workflows - lead qualification, bookkeeping, invoice matching, seasonal marketing - and scope the plan that fits.
- deploy --secure
We deploy securely
Your agents go live on Google Cloud infrastructure with encrypted data, least-privilege access to your tools, and every action logged.
- optimize.loop
We keep improving
We monitor agent performance, tune workflows as the seasons shift, and add agent categories as your company grows.
Use Cases
Where HVAC teams put agents to work
Eight workflows HVAC companies hand to agents first.
After-hours lead capture
Website chat answers the 11pm no-cool inquiry, qualifies the homeowner, and books the estimate before a competitor gets the job.
Quote follow-through
Returning website leads get instant answers about their outstanding estimate and a direct path to book the job on your calendar.
Always-current books
Expenses are categorized daily and finances stay up to date, so you know where cash stands during peak season - not weeks later.
Supplier invoice matching
Invoices for equipment and parts are read, checked against your purchase orders, and queued for your approval - no more line-by-line manual review.
Seasonal marketing pushes
Tune-up specials, maintenance-plan reminders, and shoulder-season content go out on schedule without anyone in the office touching it.
Supplier price research
Cited research briefs on equipment and parts pricing across suppliers, so you buy at the right time from the right source.
License & refrigerant compliance
Regulation changes and licensing deadlines are tracked continuously, with alerts to your team before anything lapses.
Maintenance-agreement review
Commercial service contracts are scanned for risky clauses and missing terms before you sign - in seconds, not hours.
Integrations
Works with the tools you already use
Agents connect to these platforms today:
- QuickBooks
- Google Workspace
- HubSpot
- Stripe
- Plaid
- Slack
- Salesforce
- Spreadsheets
Plans
Which plan fits?
Most HVAC companies start on Starter with a single agent category - usually marketing or bookkeeping - and grow into Professional when they want lead capture, books, and invoicing working together. A free consultation scopes the right fit.
Website
Anyone Who Needs a Website
Need a website first? We build everything from simple landing pages to full web apps with backends.
Starter
Small Teams
Perfect for small teams who want to automate right away with Gemini-powered agents.
Professional
Growing Teams (10–50 people)
For growing teams that need multiple Gemini-powered agents working together on dedicated infrastructure.
Enterprise
Large Organizations
For large organizations that need maximum security with Google Distributed Cloud, Gemma 4, and full data sovereignty.
No public prices — every plan is scoped in a free consultation.
Frequently Asked Questions
How can AI help my HVAC business?
AI agents take over the office work that piles up during peak season: qualifying website leads and booking estimates 24/7, keeping the bookkeeping current every day, matching supplier invoices against purchase orders, publishing seasonal marketing content, and tracking regulation and licensing changes. Your team stays focused on installs and service calls while the agents handle the admin.
Can AI respond to HVAC website inquiries after hours?
Yes. The 24/7 Lead Qualifier chats with your website visitors at any hour, identifies serious buyers - like a homeowner with a dead AC at midnight - and books the estimate directly in your calendar. Nights, weekends, and holiday inquiries get answered instead of going to the next contractor in the search results.
Is this the same as an HVAC answering service or dispatch software?
No. Revenaite doesn't answer phones, dispatch technicians, or replace field-service management software. Our agents work through your website chat and your back office - lead qualification, bookkeeping, invoice matching, marketing, research, and compliance monitoring - and plug into the tools you already use rather than replacing them.
Does AI bookkeeping work with QuickBooks?
Yes. QuickBooks is one of our supported integrations. The bookkeeping agents connect to your bank through integrations like Plaid, sort expenses into categories in real time, and flag anything unusual - keeping your books current alongside the accounting stack you already run.
Will AI agents replace my technicians or office staff?
No. The agents handle office and admin work - lead qualification, bookkeeping, invoice matching, marketing, compliance monitoring. Your technicians still run the calls and installs; nothing here dispatches crews or schedules field work. And where money is involved, agents prepare payment approvals for your review rather than paying anything on their own.
Will my customer and financial data stay private?
Yes. Every plan runs on secure Google Cloud infrastructure with encrypted data, and access controls enforce least-privilege policies so each agent only touches the data and tools it needs. Agent actions are logged and audit-ready. If data can't leave your infrastructure, the Enterprise tier runs Gemma 4 fully on-premises via Google Distributed Cloud with complete data isolation.
Ready to put AI to work for you?
Book a free consultation and we'll show you exactly how AI agents can save your team time, cut costs, and grow your business - without ever risking your data.